Tips To Create Call Quality Monitoring Program
Most major businesses use call centers to communicate and interact with their customers on a daily basis. Some companies also use call centers to perform internal functions, such as help desks, retail, financial support and sales support. Information gathered from customer service agents and their interaction with clients can have a huge impact on a Companys productivity, customer service quality and its ability to compete in a recessionary, sluggish economy where budgets are tight and resources are lean.
Call Scoring allows supervisors to search within the rated calls and also do comparison across multiple agents and their performances. It also helps evaluate the progress of a new agent and the results of training programs conducted. Overall, this becomes a great tool not only to improve the overall quality and business performance, but to comply with new processes and compliances businesses are mandating.
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Step 2 : Get the Agents Support
When installing call recording system for the first time, you should anticipate resistance from agents. You should prepare your agents by stressing the benefits to them.
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Now more than ever, companies use the valuable information they learn from their customers to enhance operations, route information to appropriate people and allocate resources effectively. Included in the functions of a highly effective call center is the ability for companies to put in place recording, reporting and monitoring tools to capture and score performances of their employees. Call scoring and evaluation has recently come to the forefront of call center activity because of the fact that it provides businesses the opportunity to go the extra mile beyond just recording their calls. Having this competitive edge in place may make the difference between being a short-term player and a long-term success story.
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An increasing number of companies listen to recorded calls to ensure that their agents are following certain processes. Call Scoring helps managers handle this process within their call recording software by allowing them to create evaluative and scoring templates. A template consists of various questions that a supervisor can answer while listening to a call. Answers can be either Yes/No or can be on a point scale while each question can be given a certain weightage. A number of different templates can be created and applied if the call center supplies services for multiple companies.
Step 5: Create a Call Evaluation Form, and Agent Scorecard
The primary output of quality monitoring is the agent evaluation. The intent is to gather the information required to evaluate agent performance on soft skills. The monthly quality audit examines skills and qualities like listening, voice clarity, accuracy, empathy, courtesy, call control, product knowledge, and adherence to procedures.
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